Features of RPlus Billing Software Management

Client where we can add the entire details of a customers and could be viewed whenever we want from a view page where the overall customers information's are maintained.

A particular customer may have a multiple branch it may be difficult to feed that information but not in Billing software Management. Depend upon the branch we can feed the data as there is a field called client name and billing name which will differentiate the multiple branches of a customers. Before feeding a data we can check also whether that particular branch of a company do available or not by the search field. If yes, then the data is fetched and shown which will make us to differentiate and make our work easy. Easy in navigation and user friendly to get all the details quickly and maintains a complete record of all.

The Annual Maintenance Contract is the legal agreement normally conducted between two parties wherein the later agrees to render the maintenance service annually to the former at an exchange of the nominal amount.

NEW AMC: This AMC will show about the recently entered AMC to give to a client/customer. This will give AMC REMINDERS: Reminder is to keep you alert and make you to understand the importance of tracking these customers so they can be renewed in a timely fashion. A Reminder process will enable to trigger you about all the tasks , Services to be considered at first instance itself. It helps to maintain a good relationship with your customer by keeping up the time. With Annual Maintenance, you will receive an annual reminder, approximately one month prior to the expiration of the Maintenance Contract, indicating that it is time to purchase a new Contract, if desired. VIEW AMC: This view AMC will let us to know about the overall AMC given to all of our customer. By this the history of AMC of each customer could be tracked easily. This view AMC will show about the entire details of each AMC customer and their details.

Quotation is prepared according to client requirement and there a many options is provided are under:

• Comprehensive Quotation.
• Non Comprehensive Quotation.
• Repairing Quotation.
• TG Quotation.
• Rental Quotation.

These all are the different type of Quotation preparation options are given by which we can create quotation according to which category our client depend on. And depend upon the category itself we can view the quotation as each type has given a separate view category:

• View Comprehensive Quotation.
• View Non Comprehensive Quotation.
• View Repairing Quotation.
• View Rental Quotation.
• View TG Quotation.

By this ease of differentiate category, we can easily trace and get the entire history depend upon the category which will help to gather the information easily and quickly.

• Totally how many copies have allocated for a printer for every month and free copied allowed overall history could be tracked easily.
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• Total period for a printer and their due date is automatically calculated depend upon the billing period from and billing period to entire thing could be maintained by the software.
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• Free copies allowed, monthly fixed rent, committed copies per month, rate per copies and bill for per month all under is maintained, fax rent and tax percentage all are automatically calculated.
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• By this the entire paper work is completely could be avoided by our software.
   
• You could able to print and take it in PDF format also and even in HTML format.
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• Under Rental and TG menu, have an option to create a new Rental & TG where we could feed all the data, and view page helps to view the entire customers who took on Rental & TG.
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• There is a TG reading menu which will helps to get all the readings of a customers so that we could track and maintain the information, and it is easily available.
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• TG reminder gives a poke to us with the information of a customers whose due date is going to end so that we can assign a person to check and maintain the reading details accurately.

SERVICE REMINDER: Service Reminder is to keep you alert and make you to understand the importance of providing service to a customer. A Reminder process will enable to trigger you about all the tasks , Services to be considered at first instance itself. It helps to maintain a good relationship with your customer by keeping up the time.

PENDING SERVICES: This pending services explains about the service which are still not yet provided to your customer. So that a person could be allocated to provide a service to that customer. OPEN SERVICES: This open service will let us know about the service which is yet to give to a customer. This will give an entire details of the service to whom should give. VIEW SERVICES: This will explain about the overall service which are given, pending could be showed in this view service and could maintain the history and details of each services.

You can manage your purchase order under this Purchase Module. Under this purchase module, quote request is sent

Under this bill menu we can add the invoice for the sales and for what the invoice is prepared entire details could be maintained in this invoice bill. And the payment option helps to convert the invoice to payment mode which reduce the work of filling the details again into the payment page. If the Invoice is under installment payment mode, when the payment is made against to the same bill then there is no need to fill all the details again just have to click thr retrive button which automatically retrive all the previous payment details and their current outstanding against the bill. A invoice pdf created and you can take print out of that invoice or you can email that to the customer or you can save as pdf. You can customize the fields like terms and conditions of invoice, company information and water mark in settings page. You can also create new invoice without creating quotation.

Under this payment module we can manage the payment details. From whom the payment is made, if the payment is under installment then software will retrive the previous payment made and the current outstanding against to that particular bill. There will be an unlimited payment details made by the customers but there will be no interaction between the data. Completely perfect data is retrived and you can even export data in a microsoft Excel sheet for your verifications.

Delivery Module helps to maintain the delivery details. Under this accordind to material purchased by the client depend on that delivery challan is prepared There is an Add Delivery Challan which helps to add and could view the delivery challan under View Delivery Challan There is always possible of product returned by the client. So PRlus Billing Software Management manage the delivered product returned under Add delivery Return and could view the overall product returned under the View Delivery Return. If you would like to view only the particular product return categeory or of particular client then there is a search field which helps to filter a particluar data.

COMPLAINTS: A complaints management is a staged way of receiving, recording, processing, responding to and reporting on complaints and using them to improve services and decision-making. It specifies the stages and are of responsibility for managing complaints. OPEN COMPLAINTS: This Open Complaint tell the administrator totally how many complaints have been not attended. This helps to assign an engineer to this complaint and could managed.

PENDING COMPLAINTS: This feature will completely explain how much complaints are still there to solve and this will helps to keep an alert to rectify the problems of customers. VIEW COMPLAINTS: This view complaints helps to view the overall complaints received from the customers and even from the overall category NEW COMPLAINTS: This feature will tell how many complaint have recently entered so that depend upon the time limited each complaint could be rectified by the time given.

We hold expertise in offering Report modules that are acknowledged for their reliable attributes. Be it financial data management or engineering data management, the module helps in keeping a track of every report. The software is reckoned for its scalability and dependability. We offer:

• Quotation Report.
• AMC Report.
• One Time Service Report.
• AMC Service Report.
• Invoice Report.
• Complaint Report.
• Expense Report.
• Purchase Report.
• Stock Report.
• TG Report.
• TG Bill Report.
• Rental Report.
• Rental Bill Report.
• Outstanding Report.
• Pass Book.

And even all types of customized report is given to our client according to their requirement.